Adding Guests to Your List

Building Your Guest List

Your guest list is the foundation of your wedding planning. Here's how to add, organize, and manage all your guests efficiently.

Adding Guests Individually

1. Go to Dashboard > Guests
2. Click + Add Guest
3. Fill in the guest details:

- First and last name

- Email address (required for RSVP invitations)

- Phone number (optional, for SMS reminders)

- Mailing address (for physical invitations)

Guest Groups (Households)

For families or couples, create guest groups:

1. Add the primary guest first
2. Click Add to Group or Create Group
3. Add additional household members
4. The group shares one invitation and RSVP

Example: "The Smith Family" group containing John Smith, Jane Smith, and Kids (2)

Bulk Import from CSV

Have a spreadsheet? Import all guests at once:

1. Go to Guests > Import
2. Download our CSV template
3. Fill in your guest data following the column headers
4. Upload your completed CSV file
5. Review the import preview
6. Click Import Guests

Required columns: First Name, Last Name, Email

Optional columns: Phone, Address, City, State, Zip, Group Name, Meal Preference, Notes

Guest Categories

Organize guests into categories for easier management:

A-List (Must Invite)

• Close family members
• Best friends
• Wedding party members

B-List (If Space Allows)

• Extended family
• Casual friends
• Work colleagues

To assign categories:

1. Select one or more guests
2. Click Set Category
3. Choose A-List or B-List
4. Filter your list by category anytime

Managing Plus-Ones

For guests bringing a date:

1. Open the guest's profile
2. Toggle Plus-One Allowed
3. Optionally add their plus-one's name if known
4. The guest can add their plus-one's name when they RSVP

Adding Notes

Keep track of important details:

• Dietary restrictions or allergies
• Seating preferences ("Keep away from Uncle Bob")
• Relationship notes ("Groom's college roommate")
• Gift notes for thank-you cards

Guest Status Overview

Track where each guest stands:

• Invited — RSVP invitation sent
• Attending — Confirmed yes
• Declined — Confirmed no
• Pending — No response yet
• Not Yet Invited — Still on your list

Search and Filter

Find guests quickly:

• Search by name or email
• Filter by RSVP status
• Filter by category (A-List/B-List)
• Filter by group/household
• Sort alphabetically or by status

Export Your Guest List

Need your list elsewhere?

1. Go to Guests > Export
2. Choose format (CSV or Excel)
3. Select which fields to include
4. Download your complete list

Common uses: Sharing with caterers, creating place cards, sending physical invitations, managing thank-you notes.

Pro Tip: Start with close family and wedding party, then expand outward. It's easier to add guests than to uninvite them!