Sending RSVP Invitations

Sending RSVP Invitations to Your Guests

Digital RSVPs make collecting responses effortless. Here's how to send invitations your guests will love.

Before You Send

Ensure you have:

• [ ] Added all guests with email addresses
• [ ] Set your wedding date and venue details
• [ ] Customized your RSVP questions (meal choices, plus-ones, etc.)
• [ ] Set your RSVP deadline

Setting Up Your RSVP Form

Go to Dashboard > Settings > RSVP to configure:

Basic Questions (Always Included):

• Will you attend? (Yes/No/Maybe)
• Number of guests in party

Optional Questions:

• Meal preference (customize your options)
• Dietary restrictions (free text)
• Song requests
• Custom questions (up to 3)

Setting Your Deadline:

• Choose a date 3-4 weeks before your wedding
• Give caterers enough time for final counts
• Allow buffer for reminder emails

Customizing Your Message

Your invitation email includes:

• Subject line (customizable)
• Personal greeting with guest's name
• Your wedding details
• RSVP button linking to your site
• Your names and message

To customize:

1. Go to Guests > Send Invitations > Customize Message
2. Edit the email template
3. Preview how it looks
4. Save your changes

Sending Invitations

To send to all guests:

1. Go to Guests > Send Invitations
2. Click Send to All (sends to guests not yet invited)
3. Confirm the send

To send to specific guests:

1. Select individual guests from your list
2. Click Send Invitation
3. Confirm the send

To send a test email:

1. Click Send Test and enter your email
2. Review how the invitation looks
3. Make adjustments if needed

What Guests Receive

Your guests will get an email containing:

• Your names and wedding date
• A personal message from you
• A prominent RSVP Now button
• Your website link for more details

When they click RSVP, they'll:

1. Land on your beautiful wedding website
2. See the RSVP form with their name pre-filled
3. Answer your questions
4. Submit their response
5. Receive a confirmation email

Tracking Sent Invitations

After sending, you can see:

• Sent — Email successfully delivered
• Opened — Guest opened the email (when available)
• Clicked — Guest clicked the RSVP button
• Responded — Guest submitted their RSVP

Resending Invitations

If a guest didn't receive their invite:

1. Find them in your guest list
2. Click their name to open their profile
3. Click Resend Invitation
4. Check spam folders if they still don't see it

Timing Tips

When to send digital RSVPs:

• 8-12 weeks before the wedding
• After physical save-the-dates (if sending those)
• Early enough for guests to plan travel

Reminder schedule:

• First reminder: 2 weeks before deadline
• Final reminder: 3 days before deadline

Pro Tip: Send a test invitation to yourself and your partner first. Experience exactly what your guests will see before sending to everyone!